Quarterly federal payroll
Form 941 reports federal income tax withholding, Social Security, and Medicare on a quarterly basis. Form 940 reports Federal Unemployment annually. We calculate, file, and make the tax deposits on your schedule.
Florida state payroll
UCT-6 is Florida's reemployment tax return, due quarterly. New employers file at the standard rate; experienced employers have rates tied to their unemployment claim history.
Year-end filings
W-2s and W-3 for employees. 1099-NEC and 1096 for contractors paid $600 or more during the year. Filed by the January 31 deadline.
Setting up payroll for the first time
First-time employers need accounts in place before the first paycheck: an EIN, Florida reemployment tax registration, and a federal deposit schedule. We open the accounts, calculate the withholding, and set the deposit calendar so the first payroll run is compliant rather than retroactively repaired.
S-corp owner payroll
S-corp owners are employees of their own company and need a real payroll with real withholding, not a year-end journal entry. We run owner payroll on whatever cadence fits, coordinate the salary level with the planning work that sets it, and file the quarterly returns that document the position.
Common questions
- Can you run payroll for me, or just file the returns?
- Both. We can either run payroll end-to-end, or integrate with an existing payroll provider and handle just the tax filings.
- What if I get a payroll tax notice from the IRS or state?
- We handle the correspondence. Payroll tax notices are frequent and most resolve with a short written response.
- Do I need to issue 1099s?
- If you paid any unincorporated contractor $600 or more during the year, yes. We track the threshold and file.
- What pay schedule should I use?
- Weekly, biweekly, and semi-monthly all work; consistency matters more than the choice. Deposit deadlines are set by the IRS based on your liability history, and we set the calendar to match.
Related
Monthly Bookkeeping
Monthly, quarterly, and annual bookkeeping with bank reconciliations, a profit-and-loss report, and balance sheet within ten business days of month-end.
Payroll Verification Letters
Payroll verification and earnings letters for mortgages, leases, and immigration. Signed on firm letterhead, with most letters out within two business days.
Other services we offer
QuickBooks Setup & Support
QuickBooks setup, cleanup, and monthly reconciliation for small businesses. Chart of accounts, bank feeds, and monthly reports that match the tax return.
IRS Audit Representation
Herman Viglione, EA, represents taxpayers in IRS and state audits. Correspondence, office, and field audits handled remotely for clients in any state.
IRS Notice & Letter Response
Responding to IRS notices (CP2000, CP14, CP504, LT11 and others) within the deadline, with proper documentation. You get a copy of the entire response packet.
Tax Relief & Back Taxes
Back tax filings, installment agreements, penalty abatement, and offer-in-compromise support for taxpayers behind with the IRS. We file first, then negotiate.